Privacy Notice

Last updated June 2024

 

The Elekta Foundation is committed to protecting your privacy by maintaining the integrity and confidentiality of your personal data. We developed this notice to help you understand the types of personal data we collect, how we use your personal data, with whom we share your personal data and how we protect your personal data. This notice also provides other useful information regarding the data we collect and how we use cookies.

For the purposes of this Privacy Notice, “Personal Data” is any information by which you can be individually identified both directly and indirectly, including, but not limited to, your name, address, e-mail address, and telephone number.

Scope

This Privacy Notice applies to all those whose personal information Elekta Foundation collects and processes, for example when you:

  • Visit the website of the Elekta Foundation or use our digital channels (such as our social media platforms);
  • Make a one-off donation, or become a monthly donor to the Elekta Foundation;
  • Subscribe to our newsletter;
  • Are a candidate for becoming an ambassadorfor, or apply for a similar position in, the Elekta Foundation;
  • Sign up for an event organized by the Elekta Foundation;
  • Contact the Elekta Foundation via mail, e-mail, our website, phone or other; and
  • Giving your details to an Elekta Foundation representative at, for example, an event.

Data Controller

Elekta Foundation, registration number 802482-0196 andregistered address P.O. Box 7593, SE-103 93 Stockholm, Sweden, is the controller of all personal data collected and processed according to this notice. If you have questions about our processing of personal data or want to have a copy of the personal data that we process on your part, please contact us using the contact details provided below.

Our processing of your personal data

Processing of personal data is everything that Elekta Foundation does with the personal data, such as fundraising, registering, organizing, structuring, saving,processingor changing,compilation, reading, using, sharing,spreading, correcting or gathering, limiting, deleting or destroying.

We register your personal data when you:

  • subscribe to newsletters or press releases, or contact us by using the contact form on the website or email, we collect information about your name, registration number (if applicable), e-mail and other contact details.
  • Make a donation to us via our website or directly via bankgiro, Swishor in other ways, including company donations, trust donations or private fundraising campaigns, we collect information about your name, social security number or registration number, contact details, bank details, account information and details of your donation;
  • When you start/organize or participate in a physical event, digital event, live streaming event or any other activity, we collect information about your name, social security number or registration number, contact details, photographic images and, in some specific cases, sensitive information that is necessary to provide you with the support and tools you need to participate.
  • When you apply for a position as an ambassador or similar for the Elekta Foundation, we collect information about your name, contact details and qualifications.
  • When you use our website, we store cookies on your computer as detailed below. This is to improve, develop or personalize our communications.
  • Visit our website or any of our social media platforms (i.e. third party platforms, including but not limited to, LinkedIn, X and Instagram)wecollect traffic data, location data, weblogs and other communication data, as well as traceability identification, such as cookies, Internet Protocol (IP) address, type of device, operating system, region, language setting and browser used.

We only register personal data that is needed for us to carry out our work, and when we can clearly motivate the need to use the data.

How we use your personal data

The personal data you provide is recorded in our database and we use it to administer your donation or participation in events and activities and to keep statistics. We may supplement the personal data by obtaining information from private and public records and sources to ensure that we target relevant communications to the relevant person. The data may also be used for marketing purposes to analyze the donations you make, when we tell you more about our operations via letters, e-mails, publications or telephone, for targeted communication to customized audiences on social media (eg. LinkedIn, Xand Instagram) and for monitoring and developing the activities of the Elekta Foundation. When you apply for a position as an ambassador or similar, we will only use your personal data for the purpose for which you provided it, but interesting applications may be saved even after the position has been filled. You have the right to request rectification of your personal data if it is inaccurate. This also means that you have the right to supplement any missing personal data that is relevant to the purpose of the personal data processing.

What is the legal basis for processing your personal data?

All collection and processing of your personal data is legally based. The Elekta Foundation processes your personal data on the basis of one or more of the following legal grounds.

  • Balancing of interests. The processing of your personal data is necessary for the fulfillment of purposes related to the legitimate interests of the Elekta Foundation or third parties. This assumes that the interests of the Elekta Foundation in the processing outweigh your interests in the protection of personal data and if the processing is necessary for the purpose in question.
  • You have explicitly given your consent to the processing of your personal data for one or more specific purposes, for example when you subscribe to our newsletters, press releases orapply for a position. This means that you agree to the personal data processing in question.You have the right to withdraw your consent to the processing of your personal data at any time. Upon such a request, the processing of your personal data will cease. You can withdraw your consent by contacting us using the contact details below.
  • The Elekta Foundation may process personal data that is necessary to fulfill an agreement between you and the Elekta Foundation,for example when you donate to the Elekta Foundation, participate in a physical event, digital event, live streaming event, or any other activity where you have submitted a request for participation, or to take measures at your request before entering into an agreement.
  • Legal obligation. The Elekta Foundation may process personal data if the processing is necessary for the Elekta Foundation to fulfill a legal obligation arising from law or other statute or from decisions made pursuant to law or other statute.

How we share your personal data

Elekta Foundation will not sell or otherwise disclose personal data about you except as described here or at the time of collection. There will be times when we need to disclose personal data to service providers we have retained to perform services on our behalf, such as administration services, IT-suppliers, communication agencies, payment service providers and printers, but Elekta Foundation is always responsible for the data processing and such service providers are contractually required to safeguard the data provided to them and are restricted from using or disclosing such data except as necessary to perform services on our behalf or to comply with legal requirements.

When you register for events, your personal data may be visible to other members on, for example, participant lists and is handled by the person or party organizing the activity. When taking photographs in connection with activities for publication on the web or social media, special consent may be requested.

How long we keep and protect your personal data

Elekta Foundation retains personal data we obtain about you as long as (1) it is needed for the purposes for which we obtained it, in accordance with this Privacy Notice, or (2) we have another lawful basis, stated in this Privacy Notice or at the point of collection, for retaining that data for a longer time period. As a general rule, we make every effort to retire this data within twenty-four (24) months of collection. We can retain the information for a longer time period if we are obliged to do so in accordance with applicable law.

Elekta Foundation takes all measures reasonably necessary to protect against the unauthorized access, use, alteration, or destruction of potentially personally identifying and personally identifying data.

Your rights

You have the right to know whether Elekta Foundation holds data about you and, if we do, to have access to that data and require it to be corrected if it is inaccurate. You also have the right to have your personal data erased or blocked if any of the processing of it is in violation with the applicable privacy legislation. If you wish to exercise one or more of your rights, please contact us using the contact details provided below. We will process your request promptly.

You also have the right to lodge any complaints you may have regarding Elekta Foundation’s processing of your personal data to the Swedish Authority for Privacy Protection (IMY) ([email protected]).

Elekta Foundation website

You can use the Elekta Foundation website without disclosing your identity. Details of the data that we gather as standard when you access one of our websites is described below.

Like most website operators, Elekta Foundation collects non-personally identifying data of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request. Elekta Foundation’s purpose in collecting non-personally identifying data is to better understand how our visitors use our website.

Our website also collects potentially personally identifying data including IP-addresses. Elekta Foundation does not use such data to identify its visitors, however, and does not disclose such data, other than under the same circumstances described in this Privacy Notice.

Cookies

A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. Elekta Foundation uses cookies and tracking pixels to help identify and track visitors, their usage of our website, and their website access preferences. The cookies we use identify users merely as a number with a de-identified Cookie ID. We review this data in the aggregate to understand how different groups of visitors, for instance all of the visitors from a particular country, are navigating the site and what information is of the highest interest to the largest number of users in that group. If you are uncomfortable regarding cookies use, please keep in mind you can disable cookies on your computer by changing the settings in the preferences or options menu in your browser. However, if your browser does not accept cookies from Elekta Foundation’s website, you may not be able to access or use all features of that website.

Links to other websites

Our websites may contain links to other websites. We have no influence on the compliance or non-compliance of the operators of these sites with the data protection provisions.As we have no control over the content of these websites or their materials, we are not responsible for their content. We are also not responsible for any damage or loss that may result from the use of these links.

Changes to Our Privacy Notice

This Privacy Notice may be updated periodically and without prior notice to you to reflect changes in our information practices. We will indicate at the top of this Privacy Notice when it was most recently updated.

 

Contact details to the Elekta Foundation

 

E-mail address: [email protected]

Visiting address:Hagaplan 4, SE- 113 68 Stockholm, Sweden

Registration number: 802482-0196

 

 

LEGAL NOTICE

 

Links

The links set out on this web site are provided for your convenience only. The web sites to which the links are provided are not within the control of the Elekta Foundation. The Elekta Foundation does not endorse and shall not be responsible in any way for the content, including but not limited to marketing and information, or the availability of such external resources. The Elekta Foundation shall not, either directly or indirectly, be liable for any damage or loss caused by or in connection with use of such external web sites.